General Information

PLEASE NOTE: PC's running 32-bit operating systems & MAC systems Snow Leopard and older are no longer supported by ROES. Unfortunately this is outside of our control. We have experienced a number of issues connected to this, from failed orders to subtle errors that weren't picked up until delivery. Please check your operating system before placing orders, as we cannot accept responsibility for failed or incorrect orders. As always, please call us if you have any questions.

BUSINESS HOURS: Photo Evo Pro is open 10:00 AM EST to 6:00 PM EST. Messages may be left on our answering machine after business hours, or you may email us at Holiday hours vary depending on which day a particular holiday lands. If you are concerned about holiday hours, please contact customer service. Please do not leave any messages concerning order changes or cancellations.

TERMS: MasterCard, Visa, Discovery, and American Express are accepted. Credit cards are entered under customer information when placing an order. Customers under $8,000.00 per year will have their credit card charged for each order. Customers over $8,000.00 per year have the option of having their credit card charged every Friday with optional emailing of receipts.

If a credit card is declined, your order may or may not be put into production. A $3.00 charge may apply for each decline. Please keep your credit card information updated for on time shipments. House accounts or COD are not available.

FREE TEST PRINTS: For your FREE color test showing our direct output from your digital files, please follow these steps.

Choose 3 files which best represent your work and order one 8 x 10 each in our Core catalog. We will print a direct output 8 x 10 from each file. When you receive your prints, physically adjust your monitor to "match" the direct output prints----no matter what they look like.
Now you may make your corrections in an editing program and be assured that the image you see on your monitor will look closely like the products you will receive when you order direct output at Photo EVO Pro. Periodically check direct output prints against your monitor. Your promo code is FREETEST. Our ROES ordering system will show the catalog minimum cost when you order your free test but be aware our systems will not charge your card for a free test.

If you do not want to adjust your monitor and prefer Photo EVO Pro to color and density correct your files, check the box in the review order screen for color correction. You may not mix direct & color correction within an order.

SALES TAX: We must collect sales tax for our customers in Michigan unless there is a current exemption form on record. Tax forms MUST be renewed every year. We cannot be responsible to remind you to update your sales tax form. If we do not have your updated tax form by the end of January every year, your account will default back to taxable. Sales tax collected can not be refunded.

REMAKES: Remakes are made if within five days an error occurs in your order. Please call customer service with your invoice available for specific numbers needed to remake your prints. Remakes are only printed from the original order in our system, so do not re-order a remake. Please read more under shipping damage heading below if applicable. Expedited shipping for no charge is not available because of production delays, damage or errors.

SHIPPING: Ground shipping in the Continental US is no charge with our minimum order, however there are a few products where free shipping may not apply. Those products will have the possibility of shipping costs listed in the description on our website. Alaska & Hawaii orders will incur a surcharge.

Remember, expedited shipping always incurs additional charges, even if your order is delayed in production or if an error has been made in your order.

Prints larger than 30 x 40 incur a crating charge and are shipped for actual charges. Unmounted prints 24 inches and longer may incur shipping charges. Drop shipping charges may change depending on weight or address. Please submit questions before placing your order.

We cannot be responsible for ground shipping delayed times during peak holiday seasons or lost packages.

Please note any account address changes in special instructions when you place your order, call us (you can leave a message if we are not open), or email customer service. You are not able to change your shipping address within our systems, so you MUST contact us by one of these three ways. You will find more information under Customer Information Changes.

INTERNATIONAL SHIPPING: Direct and drop shipping are available for actual charges plus the drop ship fee if applicable.

DROP SHIPPING:    NEW as of August 1, 2022. 

Minimum order charges are not added to small drop ship orders. $8.00 ship charge may apply. Drop ship orders over $30.00 and no longer than 24" have no drop ship charges applied to the order. Larger than 24" prints will have a minimum of $12.00 shipping. If you require information concerning shipping before ordering, please call customer service and we will advise you if your zip code is out of range.   

Invoices are not included in drop ship orders. To assure that your customer receives exactly what you ordered, QC is doubled on all drop ship orders. No missing print requests will be honored for no charge reprinting. If shipping damage is involved, please follow the procedures listed under "Shipping Damage" below.

SPLIT SHIPPING Split shipping, if available on your order, is $8.00 per shipment. Photo EVO Pro can sometimes split ship your order for products with different service times. Call customer service with questions about this service before ordering products with varied service times. If ordering during closed hours when you cannot contact us, you may want to place separate orders to avoid delays.

SHIPPING DAMAGE: If your shipment is visually damaged, do not refuse it and do not throw anything away. Accept it, check the contents and call Photo EVO Pro immediately. If any part of your order is damaged, you must take a picture of the damaged box and another of the contents and email it to Do not re-order damaged product. We reprint from the original order only. We will make the claim with our shipper. We will do our best to fast track your order, but we cannot occur rush shipping charges for damaged orders.

CUSTOMER INFORMATION CHANGES:  Please note customer information changes in special instructions. It is essential to note address changes (MOVED/NEW ADDRESS/) in special instructions as we have numerous systems in which you do not have access. We cannot be responsible for orders shipped to the address on file if we have not been notified with changes.

We will not credit, refund, or replace product if we have a delivery confirmation from our shipper to your address on file. If you would like to sign for your packages please advise customer service to flag your account for that option, but note that may affect the speed of delivery and you may incur extra charges. You may want to have orders shipped to a work/commercial address instead of your home to avoid theft. Accounts may have a billing address and a different shipping address on file for this purpose. The shipping address must, however, stay the same for all orders.

Call customer service for your account number if you do not have it. Your account number is specific to you, and using a number that is not yours will result in your order being shipped to the customer who owns that account number. We cannot credit, refund, or replace product if you have entered the wrong account number when you place an order.

PRICES: Prices are subject to change without notice. Please continue to monitor our website for changes or call customer service if you have a question about any services or prices. Please understand that costs incurred by ordering will be your responsibility, however, we are happy to take the time to answer your questions BEFORE ordering.

SERVICE GOALS: Service goals are normally met, but unusual seasonal workloads or other factors may affect delivery times. No guarantee of delivery dates are expressed or implied. Please consider this information when posting delivery times to your customer.

RUSH SERVICES: Rush services are available, but may require extra charges. Goals not met by a shipping carrier or shipping damage are not under our control and therefore no rush services or rush shipping will be provided without compensation.

PAPER SURFACES: Photo EVO Pro uses Fujicolor Professional Photographic Paper in lustre, metallic, and chrome. Surfaces may not be available in every product line. Chrome is available through our commercial division and is not listed on our website. Please call customer service if you are interested in chrome prints or chrome prints face mounted to acrylic.

MINIMUM ORDER: The minimum order charge for all catalogs other than event & underclass is $18.00. Event and underclass minimum is $35.00. Minimum charges for RUSH ORDERS is $25.00, however we try to produce most RUSH orders for no extra charge if possible.

EVENT & UNDERCLASS QUALIFICATIONS:  as Please do not order from files in this catalog that do not qualify as sports, events, or underclass portraits. Sports photos consist of school age children in uniforms & teams. Events include school dances, dance recitals, or large gatherings/parties where backgrounds, posing & lighting are consistent. Underclass includes preschool or undergrad school portraits of single children and class photos.
If you have a question about qualification, please call customer service. If you include files that do not qualify for the Sports/Event/Undergrad pricing, your order will be flagged and repriced. You may also pay for separate minimums along with a handling charge.

SPECIALTY MOUNT BOARD TRIMMING AND PRINT TRIMMING: Trimming of prints and mount board for specialty sizes is available. Mount board and print trimming minimum is $1.50 per side. Extra service times may apply depending on the mounting substrate. Please use the notes or special services area to notify us of special sizing and trimming needed. Orders without advance knowledge of special sizing in customer information may incur longer service times. Incorrect information in customer service may incur make-overs at your expense. Please double check your accuracy.

Board mounting in this catalog is intended for framing and may have play around the image. If your image is not going to be framed, please advise customer service and specialty mount board trimming will apply. Trimming is not available on masonite mounting.

BINDING INFORMATION: The largest coil for proof books will accommodate up to 50 pages unmounted or 16 double mounted pages (size of print does not matter) plus a mounted cover. If you have more than 50 pages, we suggest you make more than one book. Remember to order a cover for each book. Label them cover 1, cover 2, etc., if you have a specific way you want your order to be produced. If not labeled, Photo EVO Pro will decide binding. Please refer to the proof book website page for further information.

COLOR CORRECTING: Photo EVO Pro corrects for normal density and pleasing flesh tones on the most important person in the order. We do not correct for contrast or saturation. Do not order color correction on files with intentional unusual color tint, contrast, lighting or saturation as correction on those files is open to interpretation. Correction on special effect files is final and orders will not be remade. We are happy to check any correction you feel may not be acceptable. Please have your invoice and the print available when you call customer service. Color correction is selected in order review.

REMEMBER: Machines print and cut all printed images. Suppliers do not make paper to exact sizes. Be very careful when using lines/designs or putting text close to any edges. Just as in die-cutting wallets, there is a certain amount of play involved and it is impossible to be completely accurate.

CHANGES OR CANCELLATIONS: Please check your orders for accuracy before sending. If you want to to cancel an order, call customer service immediately during business hours and speak to a live person. Do not email or leave a message for changes or cancellations, as we cannot check those in a timely basis.  If your order is already in the queue for printing, cancellations are unavailable. Your order will be completed as sent.  If cancellation is available, we can take instructions to cancel your order over the phone. You will reopen your order as new, make your changes, and resend your corrected order. Occasionally we can add or subtract finishing to a queued or finished order. Verbal instructions may be accepted, however, customer takes responsibility for any instructions if they choose not to resend a corrected order.

LIMIT OF LIABILITY: Submitting any digital files, film or prints to Photo EVO Pro constitutes an agreement by you that any damages or loss by our company, subsidiary or agents, will only entitle you to replacement value of a like amount. The acceptance of files, film or prints is without other warranty or liability and recovery for any incidental or consequential damage is excluded. Photo EVO Pro shall not be liable for any losses, damages or expenses, whether direct or indirect, due to or caused by delays in delivery or product to the customer.

MONTHLY SPECIALS: Specials are listed on our website so you may "think ahead" for discounted pricing. Emails are also sent for specials. If you are not receiving our emails, possibly they are going directly to your spam folder. We always are available to quote volume orders other than our specials. Call customer service if you need a quote, or if you have any questions about special pricing.

EMAILS: We try to respond in a timely manner and to be helpful using email, but if you have an immediate need please call during business hours or leave a message.

HOLIDAY PRODUCTION: There are no holiday cutoff times for ordering, however it is best to give extra time for production of orders during peak holiday seasons, along with extra time for shipping. We cannot guarantee delivery times during peak holiday seasons, so if you have a question about ordering during this time, please address it to customer service. Rushes may not be available during peak holiday seasons.

REFUNDS: Please do not ask for refunds. If we have made an error, we will correct it in reprinting.

FILE SETUP: Files accepted should be 8 bit jpeg in the sRGB color space. To make sure all your files will print, when naming files do not use special symbols other than the - or _, or spaces.

LAB CREDITS: Please use lab credits within 30 days from issue date. After 30 days, any remaining lab credit balance will be deleted from our system.

MORE INFORMATION: It is impossible to address every situation, so if we have not addressed your question or concern, please call customer service during business hours.

REFERRALS: We appreciate your referrals of our company and would like to reward your efforts with our referral credit program. Please email or call the lab with the name of your referral. When your referral's account reaches $300, your lab account will be credited $75.